Using a virtual data room allows companies to share their documents securely and effectively. This is especially crucial for companies involved in financial transactions such mergers and acquisitions where sensitive documentation is required to be reviewed by sell-side or prospective investors. Often times, these documents are extremely confidential and can’t be shared via email or other tool for sharing files without danger of leaks or compliancy violation.
The ability to design custom watermarks, and also to restrict access to specific domains ensures that confidential information does not get released. It also lets users monitor all document activity and easily see who has viewed what documents and when. A virtual data room offers 24/7 support through multiple channels (phones, emails, and live chats) and lets users inquire about issues with assistance from a professional.
It is important to note that the security features of a VDR exceed the leadership pricing strategies in digital storage standard compliances by allowing data be encrypted both in storage and in transit, and adding dynamic watermarks to all printed and viewed documents. This means that even if printed or downloaded versions of a document are leaked, there is no way for information thieves to use the documents to gain access to your company’s confidential data.
If you’re considering implementing a virtual data room in your business, look on the providers’ website for detailed comparisons of their capabilities and security measures. A reputable virtual data space provider will also provide an opportunity to try the service for free so you can try the system before investing in it.